how to use powerpoint
                     
Test PowerPoint FIle



  

How To Use PowerPoint
A Brief Introduction to Commonly Used Features

By Ryan McKenzie


  

Introduction

PowerPoint is a very commonly used, 
fairly powerful presentation software from 
Microsoft. In your academic career (undergrad, 
graduate, or professional) there is a good 
chance that you have been or will be exposed 
to this tool. Furthermore, most of you will need 
to use it. This slide show is intended not only to 
be presented as a user guide to PowerPoint, 
but to be distributed as a way to practice what 
you learn as you learn it.


  

What Will be Demonstrated

 Adding Slides to a Presentation
 Using a Uniform Appearance/Motif
 How to Vary Slide Layout and Text (font, size, color)
 Using Graphics from ClipArt or a File
 Using Animated Text (Timed and Manual)
 Applying Slide Transitions
 Adding Sound (From a File or the Gallery)
 Using AutoShapes
 Adding Videos and Animation
 Placing Action Buttons for Nonlinear Slide Selection
 Linking to Web Content or Email Addresses


  

Adding/Formatting Slides

Right-Click the Timeline to the left  and go 
to “New Slide”

OR go to “Insert” and select “New Slide”

Open the “Layout” tab to the right  to 
change the format of a slide


  

Appearance/Motif

 You can Apply a Motif by Opening the 
“Design” tab on the right 
– Then Click on the Desired Motif to apply it to all 

slides
– Click on the small drop down if you wish to apply 

the motif to only the current slide


  

Variation in Layout and Text

 To Select a New Slide 
Layout, Open the 
“Layout” Tab to the right 


 You can Use the Font 
Color drop down menu 
to change the text color 

 Use the Drop Down 

Font and Size 
menus above to vary 
the text


  

Clip Art Graphics

 To Insert ClipArt, go to “Insert” and put your 
mouse on “Picture”

 Another Menu will Open, select ClipArt
Once you Select your Image, You must 

Position and Resize it with the Mouse


  

File Graphics

 To Insert a File Image, go to “Insert” and put 
your mouse on “Picture”

 Another Menu will Open, select “From File”
Once you Select your Image, You must 

Position and Resize it with the Mouse


  

Animated Text (Manual)

 1) Set Up your Slide the Way You Want
 2) Go to “Slide Show” 

– and select “Custom Animation”
 3) Highlight The Section You Wish To Animate
 4) Click “Add Effect” At the Upper Right 
 5) Select and Preview Your Effect
 6) Highlight Your Effect and Make Sure the “Start” drop 

down is set to “On Click”
 7) To Preview Your Slide Click “Play” at the Lower 

Right


  

Animated Text (Timed)

Use the Same Basic Steps as Before
 Select the Desired Animation from the Right
 Press the Drop Down and Select “Timing”
Make Sure the “Start Box” is set to “After 

Previous”
 Set a Delay Time and You’re Done


  

Slide Transitions

While Working with the Slide you Wish to 
Transition into, go to “Slide Show” and select 
“Slide Transitions”

 A List of Available Transitions will Appear on 
the Right 

Once you Select your Transition, you can 
Change the Speed or Even Add Sound!


  

Using “Canned” Sounds

 To Add a Sound Clip to Your Slide, go to 
“Insert” and Extend the Menu if Necessary

 Place your Mouse over “Movies and Sounds”
 Select “Sound From Clip Organizer” to use 

the “canned sounds” provided by Office
 Select Your Sound to the Right  and then 

Choose Whether to Play it Automatically or 
on Click


  

Using Sound Files

 To Use a Sound File of Your Own, Follow the 
Same Process Except this time Select 
“Sound From File”

Choose the File from the File Browser
Notice a Small Speaker Icon is Inserted with 

any Sound, This WILL BE VISIBLE during 
the Slide Show so Position it Accordingly

Jump Back To “Action Buttons”…


  

AutoShapes

 AutoShapes are Convenient for Making Quick Illustrations or 
Diagrams such as Flow Charts

 Go to “Insert” and place your Mouse Over “Picture”
 Select “AutoShapes” and a Small Floating Menu Will Appear in 

the Editing Area
 Click on a Category of AutoShapes to see what Shapes are 

Available
 Click the Desired Shape from the Drop-Down and Draw it on 

Your Screen
 After Drawing an AutoShape, you and Position and Resize it as 

you Please
 Double-Click on an AutoShape to Change its Color and Other 

Options


  

Advanced AutoShapes

Phase One Phase Two

Research

&

Development

 By selecting several AutoShapes and right-
clicking, you can group them together.

 Any of the Custom Animations we Used for 
Text Sections can be Applied to Groups or 
Single AutoShapes


  

Embedding Video

 To Play a Video in Your Slide Show, 
go to “Insert” and Place your Mouse 
Over “Movies and Sounds” then 
Select “Movie From File”

 Any Movie that is Supported Will 
Automatically be Shown When you 
Browse for the File

 Once the Video is Inserted, Select if 
You Want it to Play Automatically 

 Then, you can Position and Size the 
Video how You Wish


  

Action Buttons

 You can Add Action Buttons to Move Around non-
linearly in Your Presentation

 Go to “Slide Show” and Select “Action Buttons”
 Select Your Desired Button Type then Draw Your 

Button and a Window Will Appear 
 Set Up your Properties, then you can Double Click 

the Button to Change Color
 You Can Also Resize and Position the Button After it 

is Created
Go See HAL Again…


  

Linking to Web Content

 You Can Link to Web Content and Open it During 
Your Slide Show

 The Computer You Used During the Slide Show 
MUST Have Internet Access

 Highlight a Section of Text and Right-Click it
 Select “Hyperlink” (Any Spelling or Grammar Errors 

must be corrected or ignored to select “hyperlink”)
 Fill In the Address for Your Target Content
 Click HERE to Visit www.campcaleb.com


  

Adding Email Links

 A Good Idea is to Add Your Email Address or other 
Contact Information to Your Slide Show

 You Add an Email Address the Same Way you Link 
to Web Content, EXCEPT in the Address Field You 
Need to Type:

– “mailto:[email protected]”
 For More Help or Information Contact Me:

– Ryan N. McKenzie
– (859) 257-8745
– [email protected]